Description of Roles and Responsibilities
XinXing Academy Core Leadership Team / Parent Advisory Committee / Bei Dou Xing
XinXing Academy has three primary groups working to create and sustain an exceptional Chinese immersion program:
- XinXing Core Leadership Team
- XinXing Parent Advisory Committee
- Bei Dou Xing XinXing Parent Group
The XinXing Core Leadership Team
The XinXing Core Leadership Team is responsible for creating and executing the strategic vision for the K-12 XinXing Academy program. Principal Terri Sigüenza is the leader of the Team. The Core Leadership Team works with District leaders, Eisenhower/XinXing staff, parents and outside experts to develop and shape an exceptional Chinese immersion program. The primary responsibilities of the Core Leadership team are as follows:
- Lead long-range planning work for the K-12 immersion program with input from District leaders, Eisenhower/XinXing staff, parents and outside experts. Present recommendations to and seek support from the superintendent, Cabinet, and School Board to ensure alignment with the District’s strategic plan.
- Advise Principal Terri Sigüenza on issues related to the day-to-day operation of the program, as needed. As leader of the program, Principal Sigüenza will identify issues that require the input of the Core Leadership Team and will work with the Team to anticipate and respond to issues and develop systems for addressing these issues in the future.
- Oversee development and implementation of core curriculum that meets Hopkins District and State standards.
- Monitor students’ academic progress and achievement in both Mandarin and English, as appropriate for each grade level.
- Recruit and select teachers and staff and provide for ongoing staff development that meets the changing needs of the staff.
- Identify key integration points for the XinXing Academy and Eisenhower regular education programs in order to promote the “one school – two programs” community of learners at Eisenhower Elementary.
- Collaborate with CARLA and the Confucius Institute at the University of Minnesota and other Mandarin immersion programs locally and nationally to inform program development that is based on research and best practice.
- Manage grants to advance the strategic vision of the XinXing program
- Partner with our sister school in Nanjing, China to increase opportunities for cultural and linguistic enrichment for our students.
The XinXing Core Leadership Team is comprised of full-time Hopkins School District faculty and staff:
- Terri Siguenza, Principal of Eisenhower/XinXing
- Molly Wieland, XinXing Curriculum Coordinator and FLAP Grant Project Director
- Zhining Chin, Hopkins Public Schools’ Assessment Coordinator and Chinese language and culture expert
The Leadership Team works with District leaders, Eisenhower/XinXing staff, parents and outside experts, as needed. This year, Rosemary Lawrence has joined our group as coordinator of the Confucius Classroom Grant
Parent Advisory Committee
The mission of the Parent Advisory Committee is to advise the XinXing Core Leadership Team as it develops and implements a strategic plan for the XinXing Chinese immersion program now and into the future. The Parent Advisory Committee seeks input from the larger XinXing parent group and represents parents in the strategic planning and implementation process for XinXing Academy.
Responsibilities of the Parent Advisory Committee
- The Parent Advisory Committee contributes to the strategic planning work of the Core Leadership Team. The Core Leadership Team will consult with district leaders and staff to develop a long-range planning framework for the K-12 immersion program that aligns with the District Strategic Plan. The Parent Advisory Committee will then work with the Core Leadership Team to refine and further develop the ideas and details of the plan, including assisting with research and seeking parent group input on the plan.
- The Parent Advisory Committee members will lead sub-committees of XinXing parents to explore specific topics related to long-range planning for XinXing. The sub-committees will seek input from the larger parent group, gather information from immersion programs in Minnesota and elsewhere and bring their research and ideas back to the Parent Advisory Committee and Core Leadership Team.
- The Parent Advisory Committee serves as a communication link between the Bei Dou Xing parent group and the XinXing Core Leadership Team, seeking input from the parent group to share with the Core Leadership Team and communicating updates on long-range planning work to the parent group.
Criteria for Membership on the XinXing Parent Advisory Committee
- Grade-level representation (ideally, one representative from each XinXing grade level)
- Background and experience as they relate to the mission and responsibilities of the Parent Advisory Committee
- Ability to commit the appropriate amount of time to the work of the group (4-8 hours per month)
- Ability to commit to a two-year term
- Desire to lead sub-committees of XinXing parents on special topics (see below for examples)
- Availability to meet with the Core Leadership Team approximately once every 6 weeks during the school day (we are not able to provide childcare for meeting times)
XinXing parents who are interested in applying for membership on the Parent Advisory Committee will need to complete an application for membership and submit it by the deadline. The members of the Core Leadership Team will review all applications and choose the members of the Parent Advisory Committee using the criteria listed above. Members of the former XinXing Steering Committee who are interested in being considered for membership on the Parent Advisory Committee will also need to complete an application for membership. Parent Advisory Committee terms will be for two school years. At the end of the term, the member may re-apply for one additional two-year term, but his/her application will be considered alongside those of other applicants. If a member is unable to complete his/her term, the parent group will be notified that there is an opening on the committee and applications will be accepted at that time for someone to fill-out the term.
As strategic planning progresses, the Core Leadership Team will work with the Parent Advisory Committee to identify specific topics that would benefit from parent group input. The Parent Advisory Committee will then ask one (or more) if its members to form and lead sub-committees to work on specific topics. The sub-committees will be open to all interested parents from the XinXing parent group. We welcome the participation of as many parents as possible on the sub-committee work. It is a great way to have a voice in the development of the program but does not require a large time commitment. The Core Leadership Team will work with the Parent Advisory Committee to determine topics for sub-committee work as long-range planning needs are identified. Here are some topics that we have identified thus-far as possible topics for sub-committee work:
- Class of 2020 subgroup (parents from the pioneer XinXing class to pave the way by bringing issues and ideas to the table)
- Program Design (looking at how special programming and opportunities that are available to students in grades 4-6 can be implemented in the immersion program)
- Fostering a “2 Programs, 1 School” model for Ike/XinXing
- Building the Media Center Collection in Chinese
- Community Ed Offerings (after-school tutoring for XinXing students, Chinese language and Chinese culture classes)
- Secondary Program Planning for XinXing students (7-12)
- Transition from grade 6 to junior high
- 8th grade experience in China (For example, what elements of the trip could be part of the curriculum in grades 6-7 to get students hooked in?)
Bei Dou Xing – XinXing Parent Group
Bei Dou Xing, which means Northern or Guiding star, is the name for the group of XinXing Academy parents and community members who are dedicated to the success of the Hopkins Chinese immersion program.
Our mission includes participating in activities and financially supporting activities that will enhance curriculum, build community and promote cultural awareness. Bei Dou Xing contributes to the success and continuance of the Chinese Immersion program in the Hopkins School District by raising money to support and organize programs/fundraisers such as the Lunar New Year festival, Silent Auction, Kindergarten Welcome Picnic, annual family picnic, Chinese themed classroom celebrations and New Year Performance by students. We also work in partnership with the Eisenhower PTO to support the educational and community experience throughout the entire school. As our program grows into middle and high school, Bei Dou Xing will be the umbrella over the entire program.
The Bei Dou Xing parent group is run by a Board and 4 committees: Fundraising, Communications, Room Parents, and Community Building. We welcome everyone who would like to participate.
Parent-Principal Communication Liaisons
The two Bei Dou Xing parent group leaders serve as a liaison between parents and the principal. They “take the temperature” of the parent group and bring issues related to the program to the principal. The principal will address those issues with school and district staff, as appropriate, and bring them to the Core Leadership Team for discussion and action as needed. Parents should continue to bring issues or specific problems with their child’s educational experience first to their child’s teacher, then to the principal, if further support is needed.
Event planning is done by committees within Bei Dou Xing. Those committees plan events, performances, and festivals with appropriate school staff representatives.